Jobs

Position Title: KenPHIA II Regional Warehouse Logistician(s) – ASAL regions

Job Location: Various locations across Kenya (To be determined; applicants from ASAL regions encouraged to apply).

Overall, Job Function: Reporting to the Central Warehouse Logistician, the KenPHIA II Regional Warehouse Logistician will serve as the primary point of contact for managing the regional warehouses. This role entails overseeing all warehouse operations within a designated KenPHIA II region, including receiving, storing, and distributing goods, as well as maintaining accurate inventory records and supervising warehouse staff.

Key Responsibilities:

1. Warehouse Management:
   • Supervise and coordinate all warehouse activities, including receiving, storing, picking, packing, and shipping of goods.
   • Ensure strict adherence to company policies, procedures, and local regulations governing warehouse operations.
   • Develop and implement efficient warehouse layout and storage strategies to maximize space utilization.
2. Inventory Control:
   • Conduct regular inventory audits to ensure accuracy and minimize discrepancies.
   • Establish and enforce inventory management processes to monitor stock levels, turnover rates, and prevent stockouts or overstocks.
   • Collaborate with procurement and logistics teams to forecast demand and maintain optimal inventory levels.
3. Logistics Coordination:
   • Work closely with transportation providers to schedule and manage inbound and outbound shipments, ensuring timely delivery of goods.
   • Monitor transportation costs, identify opportunities for cost savings, and negotiate contracts with logistics partners.
   • Address any transportation-related issues or delays promptly and communicate effectively with stakeholders.
4. Reporting and Analysis:
   • Generate routine reports on warehouse operations, including inventory status, order fulfillment metrics, and key performance indicators (KPIs).
   • Analyze data to identify trends, inefficiencies, and areas for improvement, and implement corrective actions as necessary.
   • Present insights and recommendations to management to facilitate informed decision-making processes

Qualifications

• Degree or Diploma Certificate in Logistics Management or its equivalent.
• Minimum of Five (5) years of warehousing work experience in a HIV donor funded program
• Prior experience managing laboratory warehousing and logistics operations for population-based surveys will be an added advantage.
• Experience distributing laboratory supplies and reagents to the last mile for non-governmental organizations and CDC/USAID funded projects.
• Experience distributing temperature sensitive commodities that need to be maintained between 2 – 8 degrees (refrigerated) Centigrade/Celsius and between -15 to -35 degrees Centigrade/Celsius
• Hands on experience using an Enterprise Resource Planning System (ERP) or Warehouse Management System (WMS).
• Able to maintain high levels of confidentiality
• Ability to multi-task and work with minimal supervision

Position Title: KENPHIA II Central Warehouse Logistician
Job Location: TBD

Travel: Up to 25% in regional satellite locations.

Job Function:

Reporting to the Operations Director. The KENPHIA II Central Warehouse Logistician serves as the key individual responsible for the effective management of the central warehouse operations. This role entails overseeing the receipt and dispatch of goods, implementing efficient stock inventory monitoring and replenishment levels, and coordinating the timely distribution of equipment and supplies to KENPHIA II regional warehouses and field teams. Additionally, the incumbent will assume supervisory responsibilities over the regional logisticians to ensure seamless coordination and adherence to logistical protocols across all operational areas.

Key Responsibilities:

1. Warehouse Management: Manage the day-to-day operations of the central warehouse, including receiving, storing, and dispatching goods in accordance with established procedures and standards.
2. Inventory Control: Implement and maintain systems for monitoring stock levels, conducting regular stock counts, and ensuring accurate record-keeping of inventory transactions.
3. Distribution Coordination: Coordinate the efficient and timely distribution of equipment, supplies, and materials to regional warehouses and field teams, taking into account logistical considerations such as transportation, storage capacity, and demand forecasts.
4. Supervision and Training: Provide supervision, guidance, and training to regional logisticians to ensure consistency in operational procedures, compliance with organizational policies, and effective communication within the logistical network.
5. Quality Assurance: Ensure that all goods received and dispatched meet quality standards and specifications, and address any discrepancies or issues in a timely manner.
6. Reporting and Documentation: Prepare regular reports on warehouse activities, inventory status, and distribution metrics for review by management, and maintain accurate documentation of all warehouse transactions and records.
7. Continuous Improvement: Identify opportunities for process optimization, cost reduction, and performance improvement within the warehouse operations, and collaborate with stakeholders to implement necessary changes.

Qualifications and Experience

• A minimum of a BSc./Diploma/B.Pharm in Laboratory Science, Laboratory Technology, Pharmacy or a related discipline.
• Degree/Diploma/Certificate in Logistics or Supply Chain Management
• Hands on experience using an Enterprise Resource Planning System (ERP) or Warehouse Management System (WMS).
• Experience warehousing and distributing laboratory supplies and reagents to the last mile for non-governmental organizations and CDC/USAID funded projects.
• Experience distributing temperature sensitive commodities that need to be maintained between 2 – 8 degrees (refrigerated) Centigrade/Celsius and between -15 to -35 degrees Centigrade/Celsius.
• Minimum of five (5) years relevant work experience
• Prior experience managing laboratory logistics operations for population-based surveys will be an added advantage.
• Able to maintain high levels of confidentiality
• Ability to multi-task and work with minimal supervision
• Computer savvy and proficient in Microsoft Office applications
• Flexible, willing to travel and work in both urban and rural parts of Kenya.
• Ability to work in a team setting with minimal supervision.

To apply send your resume and cover letter to: CIHEBKENYA_Recruitment@cihebkenya.org
Deadline: 20th Dec 2024